Keable Consulting — Expenses & Invoices

Keable CONSULTING

Harry Keable Director

Dashboard

Expenses

Invoices

Schedule

Commission

Import

Clients

Export

What needs doing

Outstanding invoices

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Recent expenses

Date

Supplier

Amount

Code

No expenses yet

from to

Supplier

Date

Cost code

Recharge to

Gross £

VAT £

Net £

Reason

Receipt name

No expenses yet — use the Import tab

Next invoice number: Increments only when marked Issued in Schedule

Invoices download as PDF via the server. Number does not advance on download — mark as Issued in the Schedule tab.

Retainer invoice

£6,500 + VAT = £7,800. Monthly commercial consultancy retainer.

Invoice date Description

Expense invoice

Expense recharge to LCL. VAT included in total.

Invoice date Month

Commission invoice

Commission — VAT included. Use Commission tab to calculate.

Invoice date Description Total amount ex-VAT £ (VAT added automatically)

Invoice schedule

Invoice no.	Type	Description	Date	Due	Amount £	Issued	Paid	Notes

Add invoice to schedule

Import commission report

Upload the monthly Excel report from LCL. The app reads the totals row and lets you select which month to invoice for.

Select month to invoice

Select the month you are invoicing for

Client	Customer	Order	Commission due (ex-VAT) £
Total ex-VAT			£0.00
VAT (20%)			£0.00
Total due (inc. VAT)			£0.00

Manual commission calculator

Enter contract values manually if not using the Excel import above.

Client	Cadence	Schedule	Rate	Contract value £	Total commission £	Due this period (ex-VAT) £
Ex-VAT total						£0.00
VAT (20%)						£0.00
Total inc. VAT						£0.00

Commission clients

Client	Cadence	Schedule	Rate %	Terms

Upload receipt photos or PDFs and Claude will read them and add expense rows automatically.

Scan receipts

JPEG · PNG · HEIC · PDF

Paste receipt JSON from Claude

Backup / restore

Copy to save between sessions — paste back to restore.

Recharge clients

LCL's end clients — expenses recharged via LCL only, not invoiced directly.

Cost code → FreeAgent category mapping

All 26 cost codes mapped to exact FreeAgent category names. LCL code column is editable.

Cost code

FreeAgent category

LCL code

Month

Recharge client

Expense claim

KCL monthly claim with cost codes and FA categories.

FreeAgent CSV

Exact FA category names. Ready to upload.

Recharge report

Client expenses with LCL cost codes applied.