Keable Consulting — Expenses & Invoices

Keable CONSULTING

Harry Keable Director

Expenses

Invoices

Schedule

Commission

Import

Clients

Export

Supplier

Date

Cost code

Recharge to

Gross £

VAT £

Net £

Reason

Receipt name

No expenses yet — use the Import tab

Next invoice number: Increments only when marked Issued in Schedule

Invoices download as PDF. Number does not advance on download — mark as Issued in the Schedule tab.

Retainer invoice

£6,500 + VAT = £7,800. Monthly commercial consultancy retainer.

Invoice date Description

Expense invoice

Expense recharge to LCL. VAT included in total.

Invoice date Month

Commission invoice

Commission — VAT included. Use Commission tab to calculate.

Invoice date Description Total amount (VAT incl.) £

Invoice schedule

Drafts appear here on download. Tick Issued to advance the invoice number. Tick Paid to record receipt of payment.

Invoice no.	Type	Amount	Date	Due	Issued	Paid	Notes

No invoices yet — download drafts from the Invoices tab

Commission calculator

Enter contract values. Commission calculated at the agreed rate on contract value, split per payment schedule for the current period.

Client	Cadence	Schedule	Rate	Contract value £	Total commission £	Due this period £
Total due this period						£0.00

Commission clients

Client	Cadence	Schedule	Rate %	Terms

Upload receipt photos or PDFs and Claude will read them and add expense rows automatically.

Scan receipts

Paste receipt JSON from Claude

Backup / restore

Copy to save all data between sessions — paste back to restore.

Recharge clients

LCL's end clients — expenses recharged via LCL only, not invoiced directly.

Cost code → FreeAgent category mapping

All 26 cost codes mapped to exact FreeAgent category names. LCL code column is editable.

Cost code

FreeAgent category (exact)

LCL code

Month

Recharge client

Expense claim

KCL monthly claim with cost codes and FA categories.

FreeAgent CSV

Exact FA category names. Ready to upload.

Recharge report